Payment Processing for Dental Offices
Treatment plan deposits, balance billing after insurance, and recurring payments for ongoing care — all in one secure platform.
Challenges dental practices face with payment processing
Treatment plan deposits
Major treatment often requires a deposit before scheduling. You need a secure way to collect it.
Insurance balance billing
After insurance pays, the remaining balance often sits unpaid for weeks. Card-on-file solves it.
Membership plans
In-house dental membership plans require reliable monthly recurring billing.
Front-desk efficiency
Long check-ins lose patients. The terminal should be fast and not prompt for tips.
How Pay Solutions Hub helps
Card-on-file with consent
PCI-compliant tokenization so you can post patient responsibility after insurance pays.
Recurring membership billing
Run in-house membership plans with automatic monthly billing and account updater.
Pay-by-text invoices
Send a secure payment link the moment the EOB posts.
Clover Mini at the front desk for copays and a virtual terminal in the billing office for post-EOB charges and membership setup.
Explore Clover POSSend payment links for outstanding balances and let patients enroll in your in-house membership plan online.
Why dental practices choose Pay Solutions Hub
- Transparent pricing with no hidden fees or surprise rate hikes
- Next-day funding so your cash flow keeps pace with your business
- 100% in-house U.S.-based support — call a real person, not a queue
- Dedicated account manager who knows your account by name
- Free statement reviews to confirm you're getting the best rate
- Month-to-month agreements — no long-term contracts required
Frequently asked questions
Can I take a deposit before scheduling major treatment?
Yes — send a secure payment link or take a deposit via the front-desk terminal.
How do I bill patients after insurance pays?
Store the card on file with documented consent at check-in, then post the patient responsibility once the EOB lands.
Can I run an in-house membership plan?
Yes. Monthly recurring billing with account updater so cards stay current automatically.
Is this HIPAA-aware?
Yes — we tokenize card data and keep it separate from PHI in PCI-compliant systems.
Will patients be prompted to tip?
No. We configure dental terminals without tip prompts.
How fast is funding?
Next-business-day funding is standard.
Ready to lower your processing costs?
Send us your most recent merchant statement. We'll show you line-by-line where you're overpaying and what a Pay Solutions Hub program would look like for your business.